Online Workspace Comparison

How to securely share files with your team and customers

Hybrid working has been a growing trend over the last decade but has largely accelerated as a result of the COVID-19 pandemic. Even though home working brought many benefits, it also highlighted social and mental health concerns for employees. Many found that a couple of the days in the office helped to boost their mood and connect with their colleagues.

As a result, many businesses are transforming their workplace, adopting hybrid working, a flexible working model that is a blend of office-based and remote work. According to an ONS report: online job adverts in May 2021 relating to “homeworking” are three times above their February 2020 average.

Embracing the hybrid working model, business leaders are shifting focus away from where employees work to how employees work. This has led to increased technology budgets to find better ways to support business continuity, collaboration and knowledge sharing across multiple locations.

One of the overriding questions technology companies are asked is:

How can I share company files securely with my team and customers over the internet?

For many employees, a common pitfall is using email to send company files to work colleagues and customers – even used as storage and a search facility to pull up company files. Along with increasing the threat of a data breach and security compliance concerns with using email, there is also a limit on attachment size and contributing to an already overloaded inbox.

Email is for messaging and not for collaborating and sharing files.

Luckily there are many offerings on the market that will support hybrid working and help businesses share secure files online.

My Secure Workspace and familiar names like Dropbox, Box and Google Workspace, leverage the power of cloud technology offering enterprise-grade security that is synonymous with cloud-based solutions. Solutions like My Secure Workspace have evolved into much more than offering secure file sharing and offer features to enhance team collaboration, project management and drive productivity from a central hub, known as an online workspace.

Once you have uploaded your company files to one of these cloud services, accessing and sharing files securely from any location is as simple as clicking a share button. Whilst many of these file-sharing solutions offer similar functionality, we’ll discuss some of the key features that may help decide which is the best solution for your hybrid workforce*.

Google Drive Alternative
Dropbox Alternative

My Secure Workspace

www.mysecureworkspace.co.uk

The KING of Unlimited! Simplify group collaboration in a user-friendly environment that’s quick and easy to implement. My Secure Workspace is a secure hub of online workspaces that you control, making it easy to work with anyone from anywhere – inside and outside of your organisation. My Secure Workspace places a strong emphasis on securing your data, especially as it pertains to collaboration across any device and from any location. To further protect shared information, users can protect their shared links via passwords set with expiration dates. They can also view when documents are viewed or edited.

Best For:
Small to Medium Businesses

Price Point:
£££

Upload Limit
Unlimited

Storage
Unlimited

Workspaces
Unlimited

Support
UK Telephone, Email, Live Chat

Dropbox (for Business)

https://www.dropbox.com

Dropbox Business is an off-site server for file syncing, storage and sharing, allowing teams of all sizes to save and share files of any format and access them anywhere, on any device. Dropbox covers a range of standard document management system (DMS) features familiar to those with accounts for personal use. Dropbox gives access privileges to selected users for sharing information securely.

Best For:
Smaller Teams

Price Point:
£££

Upload Limit
50GB via Web
2TB via Desktop/Mobile App

Storage
5TB

Workspaces
Not Available

Support
Telephone, Email, Live Chat

Dropbox Alternative
Box Alternative

Like My Secure Workspace, Box places a strong emphasis on security, especially as it pertains to collaboration. For example, users or administrators can protect their shared links via passwords set with expiration dates. They can also view the times and frequencies when specific content is viewed or edited. With Box, users can share content outside of the company (i.e., with clients or other partners), no matter what device they use.

Best For:
Medium to Enterprise

Price Point:
£££

Upload Limit
5GB

Storage
Unlimited

Workspaces
Not Available

Support
Telephone, Email, Live Chat

Google Workspace

https://workspace.google.com

Google Workspace, previously known as ‘G Suite’, is an all-in-one package that combines email and collaboration tools developed by Google specifically for business use. Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites and more.

Best For:
Medium to Enterprise

Price Point:
££

Upload Limit
10GB

Storage
5TB

Workspaces
Combination Workspace

Support
Telephone, Email, Live Chat

Google Workspace Alternative
* The information provided should be a viewed as a guide and for up-to-date pricing and features, we strongly recommend you visit the website. Comparison has been aimed at the entry level business offering.

No strings
attached

14 Days

No credit card, no commitment

If you’re business is frustrated with SharePoint or you are considering using it, why not try our 14 days, hassle-free trial first. We require no credit card and there is no obligation to move forward with it – but we’re quietly confident you’ll love My Secure Workspace.