Alternative to Sharepoint

Is SharePoint right for your business?

So you’re looking for an alternative to Sharepoint, you’ve been searching the market to find a cheaper alternative that can deliver the same functionality (if not more) and a solution that is, quite frankly, less complex.

Guess what, you’ve arrived at the right place. A better solution awaits, but before we dive into introducing My Secure Workspace – let’s briefly discuss some of the pain points you may be experiencing, or will, from choosing Sharepoint over My Secure Workspace.


What is Microsoft Sharepoint?

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. An established Microsoft product first launched over 20 years ago, SharePoint is primarily sold as a document management and storage system. However, SharePoint is highly configurable and its usage varies substantially among businesses.

  • A cloud-based document sharing platform.
  • A collaborative website, document, calendar, or list creator.
  • A content management system (CMS).
  • A business intelligence (BI) platform.

SharePoint has a number of great selling points, namely, it’s a mature Microsoft product, it is robust and highly configurable, with many use cases including document storage and sharing. 

SharePoint will need to be deployed and programmed to fit the needs of each individual business and can present some challenges that drive businesses to look for an alternative SharePoint solution.

Top 4 reasons why you may need an alternative to SharePoint

It’s complicated to deploy and maintain

As discussed, SharePoints primary drive is to make collaboration easier across your business – but from our experience in deploying a SharePoint solution, it takes a sizeable amount of time and effort to configure SharePoint to deliver just this. Sharepoint’s versatility may seem useful on the surface, but beyond the initial configuration, if you need to add further modules to fit the requirements of your business needs, there are implications you will need to consider. Dedicated IT resources and time to set up the platform, configuration of the components and regular maintenance and upkeep.

A Learning curve you can’t ignore

SharePoint covers a lot, especially if you’ve done a lot of customisation and even the most tech-savvy of employees will need to drop on to some training. There are many companies out there offering SharePoint training, which should be an indicator that it isn’t easy to adopt – there is a learning curve with this, and if you have more than a few employees, this will be expensive (see below). Besides the monetary aspect of this, there will be a time cost associated with getting the most out of SharePoint. It can take a long time to get the full instance of SharePoint meeting the needs of your business and getting all of your employees’ trained on this, will only add to the time before your business can start to benefit from SharePoint.

It is expensive

The software itself may not be too expensive, but the total cost of ownership “can be extremely high.”

In addition to the initial cost of the software, you need to consider the following other costs:

  • Fees for purchase and licensing
  • software & hardware prerequisites
  • dedicated resource for maintenance and upgrades
  • help desk resource to support users
  • consultant to set up the architecture and environment for your business, as well as implement branding and customisations.
  • Employee training and upskilling

Inevitably, the initial appeal of SharePoint fades when business leaders realise the TCO, especially for small and mid-sized organisations where tighter budgets are at play.

SharePoint, almost, always, turns into a messy situation

For those who have used SharePoint in the past, you will have almost always seen this unfold in front of your eyes. You need to finish off that Spreadsheet ( the one you put off from yesterday;-) and you can’t locate it – it’s not where it’s supposed to be. So you use the Search facility to help you out (a big limitation of SharePoint) – nothing. You’re rattling your brain to find out who was the likey colleague to use this last, but find out they are no longer with the company. The realisation that the document you spent hours on is gone – lost in the mess. The huge number of features, extensive customisations and modules, and a wide variety of use cases within a single company means things can get messy, very quickly. What is often the case – what starts as a simple solution can turn into a complex solution that spawns problems.

SharePoint can get messy quick

A final thought

If you are a larger organisation with a budget to match and you can assign the time and effort into the resourcing and ongoing costs, then SharePoint may still be a great option. However, if you’re a Small to Medium-sized business that needs a central online workspace to share and manage documents, collaborate with your team and clients and assign tasks with project management functionality – then My Secure Workspace is for you.

My Secure Workspace integrates seamlessly with Office 365 and starting from just £12.99 per user/per month should sit within most budgets. Why not give it a try for 14 days?

No strings

14 Days

No credit card, no commitment

If you’re business is frustrated with SharePoint or you are considering using it, why not try our 14 days, hassle-free trial first. We require no credit card and there is no obligation to move forward with it – but we’re quietly confident you’ll love My Secure Workspace.